Volunteer Job Descriptions
There are tons of ways to help. Below is a list of the critical jobs that make our meets run smoothly, as well as jobs that are needed during the season. There is something for everyone so review this list and then go to the Meets Tab to sign up!
Meet Volunteer Jobs
Set Up (2 pts.) : Helps the Meet Director and coaches set up the pool for the meet. Must be at pool by 4:30. Set-up will be done by 5:00 - 5:15.
Clerk of the Course (6 pts): (home meets) During the meet, swimmers must report to the Clerk and turn in their event card as soon as their event is called. The Clerk of the Course is responsible for organizing swimmers into heats, assigning lanes and providing a place for swimmers to wait until their race begins. The Head Clerk leads this team and should have previous clerking experience.
Timers (4 pts.)(one per lane per team) : Pretty self-explanatory. Timers collect the time card from the swimmer prior to a race. Using stopwatches, timers stand at the end of the lane to clock and record times.
Card Runner (4 pts.): After each race is completed, the runner collects all cards from the timers and delivers them to the computer table.
Announcer (4 pts.)(home meets): Announces all swim events and any relevant meet announcements to ensure that the meet runs according to schedule. Must be at pool by 5:15pm to announce pre-meet activities (on the job training provided).
Hospitality (4 pts.) : (home meets) Delivers drinks for all meet workers during the meet.
Computer 6 pts.) (home meets) Enter the official times for each swimmer into Swimtopia during the meet and complete all entries by the conclusion of the meet. Not too hard to handle, in addition to a detailed instruction sheet additional training will be provided the night of the meet. Should check in by 5:15pm for training.
Computer Swim Card Reader (4 pts.) (away meets): At away meets, this volunteer reads the swimmers times to the Computer entry person (who is from the home team) and provides a second pair of "eyes" to make sure the correct times are entered.
Card Sorter (4 pts.): Receive cards from the Runner and sort by event and heat. Match DQ slips with cards.
Awards/Ribbons (4 pts.) : Places award labels, as they are printed from the computer person, onto the appropriate ribbons. Files the ribbons into swimmer’s folders.
Clean Up (2 pts.) : Helps clean up debris and garbage around the pool after the meet is over.
Parking Spots (2pts) Be at the meet 30 minutes before start to make sure two parking spots are secured for the raffle winners.
Event/Heat Updater (6pts) Home meets Update the swimtopia App during the meet to give parents a live experience through the app. Sit close to the starter and update as the meet is running. Best seat in the house. Detailed explanation will be provided
Non-Meet Volunteer Jobs
Event Volunteers (2 - 4 pts): Help out at various swim team events during the season. Go to the Meets/Events tab to see the list of events and jobs needed for each.
Donut Purchase for Fun Fridays (1pts.): Sign up to purchase and deliver 2 dozen donuts to one Fun Friday practice during the season. (Go to Meets/Events tab).
