Volunteer Coordinator
Volunteer Coordinator for Tuesday/Thursday Meets - The role of the Volunteer Coordinator is to ensure there are enough volunteers signed up fore meet,away and home.
Before the Meet – Review the Volunteer page to monitor sign-ups and ensure all volunteer positions are filled prior to meet day. Reach out as needed to fill any open positions. Send reminders to all scheduled volunteers 24 hours before the meet and again on meet day to confirm participation. Create and prepare labels for each Volunteer position.
Day of the Meet –Arrive by 5pm and set up the Volunteer Check-in Area with prepared position labels. Check in Volunteers as they arrive and distribute name tags. Maintain an accurate list of Volunteers who worked the meet, noting any additions, substitutions or no-shows to ensure proper volunteer credit is recorded following the meet.
During the Season –Track volunteer participation and hours throughout the season, including identifying families with outstanding volunteer commitments. At the end of the season, identify the three individuals with the highest volunteer participation for recognition with gift cards.
